Party Planners 101

If you’re not sure what, exactly, an event planner does, just look at this list of “core competencies” an event planning firm can have.

Venue Search and Management
· Venue site surveys with written reports
· Venue and hotel negotiation and contracting
· Rooming list management

Printed Material
· Design and printing of invitations, place cards, menu cards, table numbers
· Calligraphy
· Stuffing envelopes, mailing invitations

Guest Management
· RSVP management
· Airport transfers for guests
· Activities between events such as tours, museum visits, shows
· Hotel gift baskets
· Guest transportation between synagogue and party

· Video production
· Lighting design
· Scenic design and construction
· Audio design

Décor/ Environment Design
· Theme design
· Tabletop and floral design
· Linen design
· Lighting design
· Scenic design and construction
· Floorplans, lightplots

· DJs and MCs
· Amusements such as carnivals, CD recording booths, stilt walkers
· Dancers
· Live music

· Event staffing and management

Production and Event Management
· Torah rental
· Rabbi procurement
· On-site “stage management “
· Integrated technical direction
· Design coordination

Food and Beverage Management
· Menu design
· Catering management
· Wait staff hiring and management

Tent Management
· Rental of standard and custom tents
· Canopies, liners, flooring
· Heating, air conditioning, lighting, restrooms, wheelchair ramps
· Power distribution
· Permitting

Risk Management
· Risk assessment and mitigation
· Provision of insurance to remove risk from clients
· Safety assessments, fire watch, off-duty police officers